How do you design a good space for video meetings?

The design of a video meeting room is about much more than just the latest technological developments in audio and video. Of course, both are important for the successful design of these types of spaces. But there's much more to a good video conference room design than that. In this article, you'll learn about the most important components for the best video conference room design.

Room layout

The configuration of the room can make or break the quality of the video conference room design. The space must be arranged so that each person in the room and the external users who log in can see and hear everything that is being said and what is being displayed. A space should be chosen that does not have difficult corners or too many windows.

illuminating
The design of the video conference room must also include an appropriate lighting system. If a room is too bright, it can be difficult to see the video properly. When there are large windows, good curtains are really necessary. Wall lighting or recessed lighting is much better and less dazzling than ceiling fixtures.

Video technology
The remote participants in a video call connect using a smartphone, laptop, desktop computer, or tablet. They need a clear view of the room and the people leading the meeting. In a video call, images can also be shared via whiteboards or high-definition screens. Of course, these must be clearly visible by the remote participants and the people in the meeting room. The video equipment must be able to provide a clear picture. Video technology has improved significantly in recent years. The brightness of displays is currently unprecedentedly good.

Audio technology
New audio technology is crystal clear, even at lower volumes. This is important for the people who are physically present to hear the speaker properly. Remote participants must be able to hear well with the devices at their disposal, whether it's a smartphone, a laptop, or anything else.

Room acoustics
Noises from outside the conference room should not be a distraction. The sound within the room should not reflect too much either. The quieter the video conference room design, the better the sound quality. Choosing the right materials that can absorb the sound is very important here. For optimal acoustics, you can use acoustic panels. Installing acoustic panels is an accessible solution for improving acoustic comfort in a room. These acoustic panels are made of material that is well able to absorb sound. This is in contrast to hard materials such as windows, walls, floors and office furniture that reflect sound waves in all directions. Acoustic panels are available in a stylish look and are available as plain fabric panels or printed with any desired visual.

At Akoesta, we are convinced that the work environment contributes significantly to the health, productivity and happiness of employees. Happy spaces make for happy faces. That's why we're happy to advise you how the right acoustic solution can transform your office into a place where employees, business contacts and, of course, you can stay acoustically comfortable. And that also applies to the video conferencing room.

Get to know Akoesta's effective approach
Every situation and space is different and requires a specific approach. The effective Akoesta's approach covers all aspects of acoustics such as acoustic measurements, acoustic advice, 3D visualizations and editing. Akoesta creates customized acoustic solutions and has a wide range of acoustic products for work environments.

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